Capgemini has partnered with Tungsten Network to offer Purchase Order Services (PO Services) to different sets of suppliers. Scroll down to see what services are available and if they’re available for you.
Capgemini has partnered with Tungsten Network to offer PO Convert to Web Form suppliers
PO Convert allows portal users to easily review, accept, and then convert purchase orders into e-invoices at the click of a button.
Download the PO Convert user guide here
PO Validation is a data matching process to ensure adherence to buyer rules. It is designed to improve the invoice matching process between POs and invoices. Tungsten will validate invoices against POs to ensure:
PO Validations are automatically applied. If your invoice is rejected because of PO validation you will be notified with the reason and how to correct it.
I have a PDF PO from Capgemini, but I cannot see this on the Tungsten Portal. What should I do?
Firstly, check your PO or if the Capgemini customer entity is in scope for e-Invoicing. Assuming your PO is in scope, please check the portal again in a few hours. Kindly check whether the PO is within 15 months and has not been consumed more than 95%. If you still cannot see your PO, please log-in to your account and raise a support ticket providing the copy of the PDF PO you have receive.
I have just registered for Tungsten Network, will PO convert work straightway?
For Capgemini suppliers, POs will start to appear on the portal between 36-72 hours from the activation of your Tungsten Account. Please continue to check the ‘My POs’ section of the portal. If you are expecting a PO but after 72 hours still cannot see it on the portal, please contact Tungsten Support by raising a ticket. If you can see a PO on the portal, you will be able to use the convert functionality.
How will I know when a PO is available for PO Convert on the Tungsten portal?
As shown in the help video and PDF guide, you can check the ‘My POs’ section of your Tungsten portal account. Additionally, if you would like to receive email notifications when a new PO is showing on your account, please contact Tungsten Support who can help set this up.
What if I do not have a PO from Capgemini?
Capgemini’s policy is to issue a PDF PO to suppliers when goods or services are required. These POs will also be transmitted and made available on the Tungsten portal for PO Convert.
If you have a PDF PO, you should be able to see it in the portal.
If Capgemini has ordered goods/services from you, and you do not have a PDF PO, please contact your Capgemini customer.
I never receive POs from Capgemini. Can I use PO convert?
No, you can only use PO Convert if an eligible Capgemini PO has been raised.
Do I need to change the PO details?
No. PO Convert is specifically designed so that key information from the PO is pre-populated on the invoice, so you don’t have to spend time keying it in. (These fields include PO number, description, quantity, unit of measure).
What if I make a partial delivery to Capgemini?
Tungsten PO Convert allows you to adjust the invoice quantities to match your partial delivery to Capgemini.
In the event of partial shipments, suppliers can use PO Convert multiple times for a single PO.
The Tungsten portal provides simple tracking of any previous invoices generated via PO Convert – this means you can be sure about remaining quantities to invoice.
You have unique challenges and requirements. Arrange a call to find out how we can help automate your specific processes.